Update agenda items for 2021-01-19 plenum

Author: valentine

contents/plenum/2021-01-19/_index/main.md

@@ -1,7 +1,7 @@
-# Plenum 2021-01-19 Agenda
+# Plenum 2021-01-19 Agenda/Minutes
 
 ## Venue
-- Zoom (link to be provided)
+- [Zoom](https://us02web.zoom.us/j/88972534059?pwd=K2ptVnNGVk9EVnptZWkrdTYwYmJxZz09)
 
 ## ??:?? Open
 
@@ -17,7 +17,7 @@
 - **OK** Due 30 Apr 2021. We have provided Koh Mgmt with books for FYE 30 Sep 2020 for prep and filing. We expect Koh Mgmt to file on time.
 
 #### IRAS
-- **OK** YA2020 C-S filed about 6 weeks ago.
+- **OK** YA2020 C-S filed about late November.
 - **Pending** Due 31 Dec 2020: YA2021 ECI. Koh is aware.
 
 ### Finance
@@ -72,16 +72,36 @@ Note: Live data for finances/memberships is in the membership register which Jen
 - Pull request: https://github.com/hackerspacesg/hackerspace.sg/pull/171
 
 ### Membership Marketing and Website Revamp
-- (Robert) Update on revamp.
+- (Robert, Valentine) Update on revamp.
+- Some house rules are currently only found in the membership PIN email, and will be put up on the current website.
 
 ### Upcoming events that HackerspaceSG might be interested in
 - FOSSASIA in March (largely online)
+- No information about Maker Faire at present.
 
 ## New business
 
+### Storage Boxes
+- (Valentine, Roland) Propose to implement a policy of keeping _all_ personal items and projects in stackable [22L/45L IKEA SAMLA boxes](https://www.ikea.com/sg/en/p/samla-box-transparent-90180940/).
+- V has hypotheses that members prefer to keep their stuff around their preferred desks, that some people might not like taking out individual items from their lockers, and that it's easier to keep everything into a nearby box at the end of their day.
+- Spare boxes can be used to enforce [Flat Surface Pattern](https://wiki.hackerspaces.org/The_Flat_Surface_Pattern).
+- All members get 1x 22L box with their membership. All boxes are to be clearly labelled. 4x6" label printer coming soon.
+- Members (in some tiers?) can subscribe to additional boxes, like for lockers.
+- Multiple stacking areas around the space. Shelves might be bought and installed.
+
+### Shifting of Hardware Room
+- (Valentine) Received some feedback from visitors over the past few months that we should put more focus on the hardware area.
+- Propose to move the hardware section to the front room.
+- Window to the front room should be used as a gallery to display projects we've done (mostly 3D prints).
+
+### Large groups during Phase 3
+- (Valentine) Seeking clarification on our policy for hosting large (>8 people) groups during Phase 3.
+- What should members do if someone goes against the policy?
+
 ## Any Other Business
 
 ## Next Meeting
+- Chinese New Year day 1 is 2021-02-12.
 - 2021-02-16 20:00 tentative (tentatively scheduled for 3rd Tuesday of every month, but subject to change depending on the schedule of key people)
 
 ### ??:?? Close